event planner: it’s your party sioux falls sd
event design & rentals: table 4 decor
venue: private residence
event planner: it’s your party sioux falls sd
event design & rentals: table 4 decor
venue: private residence
On to the last bit of advice on how to get the most for your decorating dollar.
Tip #6: Enthusiastically embrace tacky.
Before you panic thinking about your uncle’s velvet painting of Elvis, that is not the kind of tacky we mean. Take a deep breath and repeat after me… tacky is not a bad word.
It is important when working on event design to keep the following in mind: You are designing a party in a 2000+ sq. foot event venue not redecorating your 64 sq foot bathroom. What is going to be too much in your bathroom may not even make a dent in your wedding venue. In fact, you might need 40 of that same item just to start to impact the venue space.
Consider a popular decorating item: paper lanterns. Here we have a beautiful venue with open ceilings and a view. Paper lanterns are a logical choice to bring in a pop of color without taking away from the pavilion feeling. But this paper lantern design lacks a wow factor most brides desire.
Now consider the following similar style venue with dozens of paper lanterns – each individually lit…
Designing on a large scale is most impactful when the transformation surprises the guests. Think textures, sensory experiences. Set the mood you want! One of the things I often hear from clients is, “I have this one idea but so and so said it would be stupid.” Well I say, tell so and so they are stupid. If you want to
So far we’ve talked about creating great tabletop design; renting vs. buying & using design to draw the eye away from ugly things. Now it is on to the most important design element for large spaces – scale.
The most important tip about scale from an event design perspective – things are very rarely too large. Most design mistakes come from using elements that are too small or not grouped together well. This is especially important when designing large scale spaces like convention centers and event halls. Most of these spaces have 12 – 30′ foot tall ceilings and you need to figure out how to impact that space as easily and quickly as possible.
Let’s examine this in perspective of the current trend that people can’t seem to get enough of – mason jars. They are great and charming and cute and fit the wedding industries current economic and decorative trend of making everything old new again. But as a design element, they aren’t the best because they are small.
This picture to the right, in my opinion, is not a great use of time, energy or mason jars. There are tons of candles displayed and tons of mason jars hanging, but the focus is scattered. It has all the right ideas, but they are not executed as well as they could be. As a ceremony site it lacks a strong focal point: it does not highlight the bride and groom but rather the brings attention to the expanse of space.
A better execution would have had a more linear ceiling pattern to the mason jars, forcing your eye down the aisle and onto the bride and groom. Hanging mason jars on either side of the altar or around the two beams would reinforce the desired sight lines also.
We faced the same mason jar dilemma a couple of years ago. A client had a 40×80 tent and hired Table 4 Decor to help with ceiling design – you know with the rustic elegance that has been so popular the last couple years. The idea of hanging tons of mason jars on their own seemed to be a waste of time and resources. Additionally, how many would we need to hang to even have a minute impact on the vast ceiling? Our solution: we created these 48″ custom chandeliers with hanging mason jars and floral. Using our custom designed lighting harnesses and chandelier forms, we were able to make a much larger impact with our 45 antique mason jars.
Once the lights went down, the 108″ voile with lights criss crossing throughout the ceiling also reinforced the three focal points created by the chandeliers.
So when you are thinking about decorating the ceiling of your space – this is one of the design times to keep telling yourself – bigger is better!
contact table4decorpartydesign.com for answers about your upcoming rental needs for the rapid city sd area.
Last week, we discussed the options of renting your wedding centerpieces vs. buying them. This week, part 4 of how to get the most from bang from your decorating buck – spend money on the event flow – and draw your eye away from the ugly things.
Don’t spend $ covering up ugly things – spend $ drawing your eye away from ugly things. This design rule is broken probably more than any other. Today’s brides see so many detail pictures in magazines, on the internet etc that it is easy to lose sight of the forest for the trees. What we mean is that it is easy to focus so much on the cake tables stands that you forget to make sure there is adequate lighting for the event. Or spend so much time and money collecting vintage centerpiece items that you don’t provide an adequate cocktail hour.
For example, your venue has a giant garage door for loading in and out and you desperately don’t want guests to notice the door. Covering it up is a good option – but you have to do it wisely.
Covering an eyesore up just because it is ugly is not always the best choice. Think that poor acne’d up kid in high school + a bad zit + too much concealer. How much did you stare at that person’s zit and think – do they really think we can’t see that?
Understandably, weddings cost money and most of us can’t get everything we want. But a wow factor can be achieved on most budgets as long as you spend your decorating budget correctly.
Back to the garage door design dilemma- the worst thing to do in this situation is to cover only the eyesores and pay too much attention to the cute burlap bunting for the dessert table. (see our earlier blogpost I have ugly chairs, now what?) By covering ONLY the garage door, it actually brings attention to that area – or at least the drape in front of that area- and leaves your guests wondering, what is going on behind that drape? And in that one second, your cute, well planned details will be lost in the overall landscape of poorly designed space.
This is how we would handle the space given design obstacles. Let’s use pipe and drape to create a design focus as well as cover the ugly up. This option will cost you more for the pipe and drape but it will provide a unified backdrop from which any amazing event can grow. I have added the head table and cake table to this plan and would strongly advocate for a centered dance floor (why you want a centered dance floor). Imagine the wow factor when you walk in and see an impressive wall of drape and lighting. Against this blank canvas, each and every detail you have will pop.
Last time we talked about how important it is to work your tabletop design for maximum impact on any budget. As the tables dominate most event spaces, great table top design will have high drama even if you don’t drape the ceiling or uplight the entire room.
This week we are going to do some price comparison and prove why in most cases it is better to
Rent instead of buy –
full disclosure, I own a rental company. However, at least once a week, we hear some variation of this phrase, “man I wish I had known I could rent this stuff.” I am not here to argue that there aren’t some very inexpensive centerpiece ideas that work well. Maybe spending part of your budget on centerpieces isn’t your thing…
But even if spending tons of $$$ on centerpieces or linen isn’t your thing, don’t count us out yet.
Before we go further, let’s talk about what we mean by inexpensive. That word is thrown around a ton on blogs and wedding websites without any real definition. To us, an inexpensive centerpiece will be under 20.00. Let’s compare what we can buy for 20.00 to what we can rent for 20.00. Since we are in the beautiful black hills of South Dakota, we used Hobby Lobby for price comparison. (We also assumed that you will be purchasing the items at half of retail price so prices listed are at 50% off.)
How about a lantern centerpiece? It can be decorated any number of ways. Both these lanterns were large – ours is 9x9x18″ tall. Hobby Lobby’s is 5x5x22″ tall.
Hobby Lobby $: 17.50 candle not included.
Table 4 Decor $: 8.00; add an LED candle for 3.00
Thinking about something a bit more grand for less than 20.00? Consider the wild wire candle tree.
You can purchase this online: 98.00 + s/h. candles not included
Compare to Table 4 Decor rental price: 18.00 includes candles.
Saves you at least 80.00!
Of course, glass vases are the go to centerpiece option. They are versatile and come in many shapes and sizes. Here are four popular options:
From left at Hobby Lobby: 6×20″ cylinder vase 10.00 24″ trumpet vase 15.00 4×10 cylinder vase 3.00 15″ tower vase 7.50
Compare at Table 4 Decor: 6×26″ cylinder vase 10.00 28″ trumpet vase 8.00 4×10 cylinder vase 2.50 15″ tower vase 3.00
Not only are the rental prices less, you can also get more for your money.
So how about an actual centerpiece example? We found this submerged floral centerpiece on pinterest when we typed in cheap/inexpensive DIY centerpieces
We estimated the cylinder height at 12″ based on the fact that the LED uplight is 4″ in diameter. We also used comparable quality orchids. Since ours are very high quality, we did not use the cheapest orchids we could find at Hobby Lobby. Plus, quite frankly, they looked cheap and not very full.Hobby Lobby Table 4 Decor 4×12″ cylinder N/A 3.00 glass gems 1.50/2 lbs 1.00/centerpiece Orchid 8.50 4.00 3″ floating candle 1.00 1.00 4″ LED light base N/A 5.00 with batteries labor unknown 3.00 ready to use ————————————————————- total 11.00 17.00
As you can see, Hobby Lobby did not offer all the items required for this centerpiece. They did have a 4×10″ cylinder that sold for 3.00. But you will need to source and purchase the LED uplight elsewhere (and no, contrary to what pinterest tells you, this is NOT a glow stick). The labor for DIY is unknown since you will have to make multiple trips to the store, clean the items, weight the flowers, insert batteries, assemble the centerpieces, etc. I don’t know what you would pay yourself to do these things IF you were getting paid but it would probably be more than 3.00/centerpiece.
Or you can pick them up from Table 4 Decor, clean, assembled & ready to be put out.
And before anyone mentions that they can just sell this online or have all their friends use them – consider this – do you want sloppy seconds for your wedding? Or do you have a specific vision that is uniquely you? There are literally millions of used wedding items for sale online right now – what makes your item the one that will sell? Just as you wanted something special for your black hills wedding reception, your friends probably want the same for theirs.
We have focused specifically on centerpieces here, but this also applies to linen, charger plates, china etc. A reputable rental company will have a deep inventory and high quality items at a fraction of the purchase price. We constantly work to keep our inventory fresh and versatile – staying on the cutting edge of event design. (acrylic cubes anyone?)
Plus, when you work with a great design team, you have the added benefit of their insider knowledge – they will work with you to create an event that is budget conscience and totally you.
join us next week when we discuss how to use design to draw your eye away the ugly stuff in your event space.
Last week we talked about focusing your design dollars on where the pictures will be taken. Years down the road, you will look back on your friends and family that day with great memories and have the pictures to prove it.
Today, we are talking about the one thing that dominates any event room and where your guests will be gathered 90% of the time (and no, it’s not the bar). It is the tables. So tip number two for making your wedding design budget work for you is…
Create great tabletop design –
when you walk into any event, the tables dominate the space. Make them work for you. If you want a space that blows people away when they walk in the door, work your tabletops.
When designing any table, keep in mind the goal -which is to create a cohesive design that starts at the outside but ultimately drives your eye to the center(piece). Use charger plates, fun napkin folds and even pull in the chairs to create a cohesive tabletop design. Usually this means not using the linen and centerpieces provided by the facility but do you really want the same tired centerpieces that have been used by every meeting, trade show and half the other brides that year? Here are a few tips:
All candles should be enclosed in containers. It is not only a safety issue, it can also save you money by not getting wax all over the tablecloths. Or you can rent real wax LED candles (shameless plug for Table 4 Decor’s fantastic new very high quality LED wax candles)
But plunking down a wood cookie, a quart sized mason jar with wildflowers, maybe an old book and some pearls in the center of a 6′ round table does not a grand statement make. A 6′ round table leaves at least a 3′ circle in the center of the table unused. Now add a mason jar that is less than 6″ in diameter – not particularly impressive to the overall design unless photographed up close.
Join us next week when we talk about part 3 – why to rent instead of buy.
The wedding machine never ends. There are thousands of websites, hundreds of magazines and dozens of television shows dedicated to one upping the wedding of last season.
As a bride or groom, the landscape is filled with wedding options too numerous to list. It is easy to get caught up in the latest trends, the cute favors, the unique ideas for placecards.
It is also easy to be shocked at the price tag as each of these details is added. The perfect favor that only costs 1.50 is now multiplied by 200. The placecard that only takes you 5 minutes to make x 200. The chair covers that are only 2.00 each x 200. And the list goes on…
None of the items are required to have a party but the design, flowers, lighting and decor are the elements that can turn it into a fab-u-lous party. Over the next few weeks we will share 6 design tips to help focus your decor budget and add cohesion to your event design.
Part 1: Focus on where pictures are being taken –
Down the road, beyond the memories of your special day, you have the photo albums. There are pictures cutting the cake, kissing at the head table, having your first dance, making a grand entrance. Create large scale backdrops and blank canvases for design behind these areas.
If you can only afford to pipe and drape one wall – make sure it is the wall behind the head table and cake table. Don’t skimp on the head table linen – make sure you have floor length cloths or skirts at any tables where guests are not seated.
Upgrade the linen at the head table or embellish it with lighting, garland, beads and candles. Be careful using lighting under the head table however, too much lighting will pull your eye to the ground.
10 years down the road, the pictures you remember are the ones of you, with your family, those are the ones you look at. Good design will become a part of the feeling of the day, a subtle backdrop to each memory. There are many smaller design details that are easy to get caught up in but never stop looking at the big picture. The cute burlap ribbon with everyone’s name clothes pinned to it is great, but it should be lower on the list of design priorities than your head table and cake table design.
Actual Case Study: Centered Dance Floor: Blessed Sacrament Church
This is a large space – 60×120′. The ceilings are over 25′ in the center and angles on each side (sort of like a barn ceiling). We are not allowed to hang anything from the ceiling. A couple other design issues are the vending machines and recycling bins in the corner. The back wall has a number of double doors that not ideal backdrops for a head table.
Example #1a is how they normally set up the room. The dance floor is in the corner, the head table is straight across from the entrance and the cake table is right in front of the vending machines.
When the guests enter – with three separate design points, their focus will be jumping around the room. The head table and dance floor in particular will compete for their attention – both upon entering and once the dancing starts.
Now look at the sightlines from the entrance with a centered head table and dance floor (example 2a). The guests are drawn into the room with a strong center focal point and clean back drop. The centered dance floor unifies the design. It also concentrates the budget. By pipe and draping the entire back wall with ceiling height drape and lighting, then creating a light and fabric dance floor frame you can do more with less.
Which brings up argument # 2 for a centered dance floor – prime real estate. With a corner dance floor, it puts your best guests at a disadvantage. Note the three pink reserved tables (example 1b). Your parents, grandparents, etc are seated closest to the head table, but that only gives them front seats to the head table action. Then, when you have your first dance and for the rest of the evening, they are removed from the action.
Now look at the pink reserved tables in example 2b. The best guests have only to turn their chairs to be a front row participant in all the evenings events. Much more river front property. Also, note how more tables are exposed to the dance floor. This event floor plan engages more guests in all levels of the reception.
Before we even put flower to vase or linen to tabletop, our goal is to educate our clients on the importance of being a host/ess. The following is the quintessential start to any Table 4 Decor event – if the following items aren’t handled, it doesn’t matter how pretty the decor is or how fabulous the food is – once a person is uncomfortable, discomfort becomes their priority.
If you are having an outdoor wedding in the park, make sure there are bathrooms close by – not more than 50 steps away. Remember, someguests will be elderly, have children, take medication etc. If you are having 200 people at your home, don’t rely on your home bathroom and get at least 4 porta potties and 2 hand washing stations. which reminds me – don’t forget the handwashing stations. Very chic brides even offer a tray of toiletries near the portapotties for their guests.
I love food so I am easily bribed with a decent steak sandwich or a good bottle of whiskey but that’s just me. Social engagements revolve around food and drink. That does not mean you have to feed them a bollywood style feast but food and drink is always implied. There needs to be easily available water, coffee and hopefully punch or tea available. The food should coordinate to the time of day. If you are on a budget, invite people out for an early afternoon wedding followed by a dessert buffet (served around 3:00 in the afternoon). If you invite people out for a 5, 6 or 7:00 event, expect to feed them a full dinner.
about it, outdoor weddings are amazing. they have a backdrop painted by Mother Nature and a charm that can’t be duplicated.but never forget it is still outdoors. the variables are great and unpredictable. just because you have always dreamed of an outdoor reception in Spearfish Canyon, your guests are mostly there for a party. Your guests need shelter from the sun and weather. They need heat when the sun goes down. They need adequate seating and space to move.
You don’t have to go so far as creating a whatever happens in vegas stays in vegas type vibe, but creating a sense of personal security for your guests is easy and expected. Use reputable vendors with reputable inventory and insurance. This especially includes food and beverage purchases; dj and lighting; decor. It can be easy to exchange an unlicensed kitchen or a green designer with very little carpentry experience for a lower price tag. But reputable vendors will be able to provide you with any certificates, licenses and proof of insurance. And don’t forget to provide well lit parking areas and pathways for guests.
Are you doing food stations, having a line dancing seminar, expecting people to go around inside for the bathrooms – then TELL THEM. This is such a vital key to a successful party. Most of the ideas we hear are great in theory but bad in practice – due to poor planning. Most people have gone to many weddings in their lifetime – they all essentially have the same flow – with small variations. So when they get to your event and you wanteveryone to take off their shoes and have a formal Japanese style tea service (very awesome idea, btw) – you need to TELL THEM. They have a preconceived expectation of behavior and you are expecting them to act in a manner different than what they expect. Don’t get discouraged – people really love new ideas – they just need to be told how to expect to behave when they participate. It doesn’t matter if you are 3 or 30, knowing how to behave in any situation is key to not getting spanked.